Documentation Guidelines

Registration materials consist of:

  1. Completed UNHM Disability Services Registration & Request Form
  2. A recent evaluation (usually within 3 years, the age of acceptable documentation is dependent upon the diagnosis, current impact, and the student's request for accommodations):
    • DSM-IV diagnosis (include all five axes)
    • Procedures used to diagnose the disability (include a list of all instruments used in the assessment and test scores as applicable)
    • Clinical interview; relevant historical information; age at initial diagnosis; frequency, duration, and severity of the symptomology resulting from the diagnosis and/or any medications; review of past and current academic achievement, and history of disability accommodations and their effectiveness
    • Discussion of the assessment results
    • Clear statement specifying the substantial limitations to one or more major life activities. If the limitations are in learning (e.g., reading, mathematics, and written expression), an appropriate psychoeducational or neuropsychological evaluation must be administered to document cognitive ability/achievement

      Please keep in mind that a diagnosis of AD/HD is based on comprehensive and appropriate diagnostic evaluations completed by trained and qualified (i.e., licensed or certified) professionals (e.g., psychologists, psychiatrists, neurologists, and neuropsychologists).

  3. It is also recommend to submit the most recent of the following documents from high school, if they exist:
    • Copy of IEP(s)
    • Copy of 504 Plan(s)
    • Copy of Summary of Performance (SOP)

Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

  • Date(s)/length of time you were eligible for services.
  • Accommodations & services that were approved.

Registration materials consist of:

  1. Completed UNHM Disability Services Registration and Request Form
  2. A recent evaluation (usually within 3 years, the age of acceptable documentation is dependent upon the diagnosis, current impact, and the student's request for accommodations):
    • DSM-IV diagnosis (include all five axes)
    • Procedures used to diagnose the disability (include a list of all instruments used in the assessment and test scores as applicable)
    • Clinical interview; relevant historical information; age at initial diagnosis; frequency, duration, and severity of the symptomology resulting from the diagnosis and/or any medications; review of past and current academic achievement, and history of disability accommodations and their effectiveness
    • Discussion of the assessment results
    • Clear statement specifying the substantial limitations to one or more major life activities which may include but are not limited to: communication or language skills; social interaction; repetitive and/or stereotypical patterns of behavior and activities; sensory functioning and sensitivity to environmental conditions and motor planning. If the limitations are in learning (e.g., reading, mathematics, and written expression), an appropriate psychoeducational or neuropsychological evaluation must be administered to document cognitive ability/achievement

    Please keep in mind that Pervasive Developmental Disorders are based on comprehensive and appropriate diagnostic evaluations completed by trained and qualified (i.e., licensed or certified) professionals (e.g., psychologists, psychiatrists, neurologists, and neuropsychologists).

  3. Please submit the most recent of the following documents from high school, if they exist:
    • Copy of IEP(s)
    • Copy of 504 Plan(s)
    • Copy of Summary of Performance (SOP)

Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

  • Date(s)/length of time you were eligible for services.
  • Accommodations & services that were approved.

Registration materials consist of:

  1. Completed UNHM Disability Services Registration and Request Form
  2. . The most recent:
    • Copy of an evaluation which includes a diagnostic statement identifying the disability and the date of the original diagnosis; relevant historical information; age at initial diagnosis; including procedures used to diagnose the disability
    • Clear clinical statement (within the last 6 months) to include: frequency, duration, and severity of the symptomology resulting from the diagnosis and/or any medications. If the limitations are in learning (e.g., reading, mathematics, and written expression), an appropriate psychoeducational or neuropsychological evaluation may be required to document cognitive ability/achievement. It is helpful for a review of past and current academic achievement including past accommodations if not already stated in the evaluation.
  3. It is also recommend to submit the most recent of the following documents from high school, if they exist:
    • Copy of IEP(s)
    • Copy of 504 Plan(s)
    • Copy of Summary of Performance (SOP)

Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

  • Date(s)/length of time you were eligible for services.
  • Accommodations & services that were approved.

Registration materials consist of:

  1. Completed UNHM Disability Services Registration and Request Form
  2. The most recent:
    • Copy of evaluation including a specific designation as Deaf or HOH and the date of the original diagnosis, including procedures used to diagnose the disability
    • A clear statement specifying functional impact (e.g., substantial limitations to one or more major life activities including the frequency, duration, and severity of symptoms) due to the disability for which the student may require accommodations. This statement must include information regarding the use of hearing aids or other amplification systems. If hearing is stable, a statement to that effect and the most recent documentation should be submitted. If hearing is not stable, documentation should be as close as possible to the date that accommodations are requested (usually within the last 6 months); this should also include any anticipated changes in the student's condition
      • If the limitations are in learning (e.g., reading, mathematics, and written expression), an appropriate psychoeducational or neuropsychological evaluation may be administered to document cognitive ability/achievement
      • It is also recommend to submit the most recent of the following documents from high school, if they exist:
        • Copy of IEP(s)
        • Copy of 504 Plan(s)
        • Copy of Summary of Performance (SOP)

Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

  • Date(s)/length of time you were eligible for services.
  • Accommodations & services that were approved.

The University of New Hampshire is committed to providing appropriate accommodations and services to qualified students with disabilities under Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, and the ADA Amendments Act (ADAAA) of 2008. The UNHM Academic Counseling Office is responsible for determining appropriate accommodations for students with documented disabilities. If an Academic Accommodation Plan is given to an instructor, those accommodations have been approved as necessary and appropriate for that student by the Academic Counseling Office.

The administration of examinations is the responsibility of course instructors. Students with disabilities may require accommodations to ensure they have equal access to the examination process. Approved in-class examination, test, and quiz accommodations will be indicated on each student’s Academic Accommodation Plan under the “testing accommodations” section. If a student is eligible for testing accommodations, it is up to the student and instructor to determine how those accommodations will be implemented. Students are best accommodated when their exams are proctored by the instructor and/or faculty member. Faculty are encouraged to proctor their own examinations, especially in the event that there are clarifying questions.

The Center for Academic Enrichment (CAE), though not responsible for, is available to help instructors with test accommodations. The CAE does not need to be involved in proctoring the exam if the instructor and student can come to an acceptable agreement that accommodates the student (per the student’s Accommodation Plan from Academic Counseling). The most common testing accommodation is extended time. The needs of extended exam time for most students are usually straightforward and do not necessitate the CAE’s assistance and further distancing of the student from the class. However, in some cases it may be necessary for arrangements to be made with the CAE to provide testing accommodations and/or to proctor an exam for a student with a disability.

Steps to schedule tests through the Center for Academic Enrichment

For each and every exam taken through the CAE, the following steps must be completed:

  1. Completion of an Exam Proctoring form.
    • Students must complete section #1 on the Exam Proctoring form.
    • Faculty must complete section #2 on the Exam Proctoring form. It is the student’s responsibility to bring the form to the instructor and ask him/her to complete section 2.
  2. Students must submit the completed Exam Proctoring form to the CAE a minimum of 7 days prior to the date of the test.
    They must submit the form in-person during business hours. Forms that are not completely filled out will not be accepted.
  3. Faculty must get the test to the CAE no less than 24 hours prior to the exam start time.

The CAE has the right to refuse proctoring services if steps 1-3 are not completed fully and/or within the time frame indicated. A minimum of 7 days’ notice is required because the CAE must:

  • Reserve a room with reduced distractions.
  • Ensure a staff member/trained student is available to proctor the exam appropriately.

Students sometimes realize after their original request that they need to take the exam at a different time than the rest of the class, which necessitates additional communication with the instructor and reevaluation to determine if the CAE has sufficient proctoring space and staff.

Student information & responsibilities

Make sure you have turned in your Accommodation Plan to your instructor. Instructors are not required to provide accommodations to any student who has not submitted an Accommodation Plan to them. The CAE cannot proctor exams for students who have not presented their Accommodation Plans to their instructors.

If you are eligible for exam accommodations, discuss each of them with your instructor when you deliver your Accommodation Plans. Make sure that when you are done delivering your Accommodation Plans, you are clear about where and when you are expected to take all of your examinations.

Some students have a lot of questions when taking exams. If you are such a student, you may be more satisfied arranging to take the exam with or near your instructor instead of through the CAE. If this is not an option due to the nature of your accommodations, we encourage you to ask your instructor for contact information that can be used during the scheduled exam time.

If one of your accommodations is extended examination time, be aware of any time conflicts that may arise with other classes. Discuss these conflicts with your faculty and ask for approval in either taking the test earlier or later depending on your class schedule. This will assure your ability to attend all your classes. If you need to take a test at a different time than the regular class period, you must make a request on the Exam Proctoring form. The instructor will need to approve this request and sign off on the Exam Proctoring form. The CAE will not give a test to a student at a different time if the instructor has not approved the change. The instructor makes the final decision about when their test is taken.

Policies for taking exams through the CAE

If you are a student taking a test through the CAE, please make sure to:

  • Treat your test appointment just as you would an exam in the classroom.
  • Notify the CAE immediately if you intend not to show up for your exam.
  • Arrive 10-15 minutes prior to your testing appointment and be ready to work. If you are late, your appointment time will not be adjusted and you will have to complete your exam in the remaining appointment time. Your time for the exam starts at the time scheduled, not when you show up. If you are more than 15 minutes late for your scheduled exam time, you will not be given the exam.
  • Bring all needed materials with you to the exam. Testing staff are not responsible for providing you with any testing supplies such as writing instruments, rulers, graph paper, or calculators.
  • Take care of all personal errands (such as using the restroom and purchasing supplies) prior to your test.
  • Do not leave the testing area during an exam unless you receive permission from the test proctor. You may leave the room to use the restroom or water fountain only once an hour. You may not leave the building. Your exam time limit will not be adjusted for the break.
  • Bring only items approved by your instructor (and listed by the instructor on your Exam Proctoring form) into the testing area. All other belongings (including purses, jackets, coats, hats, and cell phones) must be left outside the testing area. The CAE will make an effort to secure items in a locked drawer but accepts no responsibility for lost or stolen items.
  • ∙ Plan to complete the test within one session. You may not begin the exam, stop it, and then return another time to finish it.
  • Obtain instructor approval if you need to reschedule an exam appointment.
  • Know that if you are suspected of or caught cheating, your instructor will be notified immediately and will be responsible for appropriate discipline. As a member of the UNH academic community, this responsibility falls under the academic honesty guidelines found within the Student Rights, Rules, and Responsibilities Handbook.

Please note: Failure to follow the CAE’s policies and procedures may eliminate your ability to take future exams through the CAE. FACULTY INFORMATION/RESPONSIBILITIES:

Delivery and return of the exam:

  • The CAE will follow the directions of the instructor for proctoring, delivery, and return of the exam.
  • Students may not transport their exams at any time.
  • Faculty are required to submit their exams to the CAE a minimum of 24 hours prior to the start of their exam. This 24-hour guideline includes email, fax, and in-person delivery.

Please note the following:

  • There may, at times, be extraordinary circumstances that arise when a student will need to change an exam time and/or date. In such situations, the CAE advises that students be held accountable by the faculty’s course policy (noted in the syllabus). Faculty must approve, in writing, all changes to an exam date or time.
  • If a student arrives more than 15 minutes late to begin an exam proctored through the CAE, the student will not be given the exam.
  • Students taking exams through the CAE will be monitored, and incidents of dishonesty will be reported to the instructor.
  • Test security is a high priority for the CAE. All exams, both blank and completed, are kept in a secure drawer within the CAE.
  • If arrangements are not made in advance, faculty will need to arrange to proctor the exam themselves.
  • Please keep in mind that the CAE has limited hours, staff, and space. To help us make test proctoring run smoothly, please follow procedures as outlined.

Registration materials consist of:

  1. Completed UNHM Disability Services Registration and Request Form
  2. The most recent:
    • Copy of Psycho-Educational Evaluation; or
    • Copy of Neuropsychological Evaluation
  3. It is also recommend to submit the most recent of the following documents from high school, if they exist:
    • Copy of IEP(s)
    • Copy of 504 Plan(s)
    • Copy of Summary of Performance (SOP)

Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

  • Date(s)/length of time you were eligible for services.
  • Accommodations & services that were approved.

Registration materials consist of:

  1. Completed UNHM Disability Services Registration and Request Form
  2. A recent evaluation (usually within 6 months; the age of acceptable documentation is dependent upon the diagnosis, current impact, and the student's request for accommodations):
    • DSM-IV diagnosis (include all five axes)
    • Procedures used to diagnose the disability (include a list of all instruments used in the assessment and test scores as applicable)
    • Discussion of the assessment results
    • Clinical interview; relevant historical information; age at initial diagnosis; frequency, duration, and severity of the symptomology resulting from the diagnosis and/or any medications(e.g., concentration, attention, sedation); review of past and current academic achievement, and history of disability accommodations and their effectiveness
    • Clear statement specifying the substantial limitations to one or more major life activities. If the limitations are in learning (e.g., reading, mathematics, and written expression), an appropriate psychoeducational or neuropsychological evaluation must be administered to document cognitive ability/achievement

    Please keep in mind that psychological/emotional disorders are based on comprehensive and appropriate diagnostic evaluations completed by trained and qualified (i.e., licensed or certified) professionals (e.g., psychologists, psychiatrists, neuropsychologists, school psychologists, certified professional counselors, or licensed social workers).

  3. Please submit the most recent of the following documents from high school, if they exist:
    • Copy of IEP(s)
    • Copy of 504 Plan(s)
    • Copy of Summary of Performance (SOP)

    Transfer Students: If you were registered eligible for accommodations and services at another College or University, please have the Disabilities Services office send a letter of verification of accommodations & services to UNHM Services for Students with Disabilities. Please have them include the following on their letterhead:

    • Date(s)/length of time you were eligible for services.
    • Accommodations & services that were approved.

Read & Write Gold literacy software is networked across campus at UNH/UNHM! Learn how to use this program from your laptop or any cluster computer on campus! Contact Jenessa Zurek for information and assistance with downloading Read & Write Gold on your laptop.

Award-winning literacy software for Windows and Mac, with support tools for reading, writing, research, and studying to help students of all ages succeed independently. Features include text-to-speech, text highlighting, dictionary, scanning, study tools, phonetic word prediction and spell check while typing, Daisy Reader, fact mapping, and more. See the texthelp website for more information, and contact Jenessa Zurek for training, and to find out how to use this program from your laptop or any computer on campus! Check out the video tutorials of the features here:http://www.texthelp.com/North-America/Our-products/Readwrite/Features-PC Students LOVE the fact mapper, and highlighting important info. with a program that saves all info. in APA, MLA, or Harvard format automatically!

More Info: http://www.texthelp.com/North-America/Our-products/Readwrite/Features-PC

Services for Students with Disabilities (SSD) provides reasonable assistance to students with temporary medical conditions such as injuries or acute illnesses who may require temporary classroom support. According to the Americans with Disabilities Amendment Act of 2008, temporary medical conditions are not considered a disability as they do not rise to the level as outlined by the ADA due to the duration (generally 6 months or less) of symptoms or functional limitations. Documentation is required and reasonable assistance is determined based on the nature of the impact of the temporary condition on a case-by-case basis.

UNHM students who are pregnant and are in a course in which they believe they are, or will be exposed to or come in contact with chemicals, resulting in the harm of the fetus, are encouraged to discuss alternatives with the Disability Services Coordinator. A pregnancy is not considered a disability; however the Disability Services Coordinator may be able to work with these students to ensure reasonableness of requests and/or any accommodations.

Required Documentation:
Eligibility for temporary accommodations due to a temporary medical condition is dependent upon the nature of the condition including any symptoms (severity, duration and frequency) and the impact on learning. To qualify for temporary accommodations and services, a student must provide documentation of the temporary medical condition as determined by a licensed physician and/or other specialist (e.g., audiologist, psychologist, optometrist, chiropractor) who is skilled in the diagnosis of such a medical condition. The following guidelines are provided to assist the physician or specialist in creating the documentation required in order to determine appropriate temporary accommodations and services. The documentation is to be typed on letterhead with the professional’s license number and must include the following:

  1. A clear statement of the temporary medical condition, present symptoms and the anticipated length of the condition
  2. Current impact the condition has on the students daily functioning and learning. A summary of assessment procedures and evaluation instruments used to make the diagnosis, including evaluation results and standardized scores if applicable
  3. Impact of any medications on the student’s ability to meet the demands of the postsecondary environment
  4. Some temporary medical conditions, due to their changing nature, may warrant additional up-dated documentation in the future. They may also become a permanent condition and rise to the level of a disability. All accommodations and services are always determined on a case-by-case basis.

For any questions or assistance, please feel free to contact Services for Students with Disabilities at 603-641-4170.